JOB APPLICANT PRIVACY NOTICE

Purposes of Collection

Zengo Ltd. (the “Company“, “we“) collect and process personal information about job applicants like you. We do this for the purpose of conducting a proper recruitment process, assessing how suitable you are for the position, deciding whether to hire you and, where relevant, preparing to enter into an employment agreement with you.

In extraordinary cases, we will also use the information we collect to handle complaints and lawsuits relating to your candidacy. For example, if you or a third-party file a complaint or a lawsuit about our handling of your candidacy, or if we need to file a complaint or a lawsuit relating to your candidacy to protect our legal rights.

Your personal information as a job applicant includes your name, email address, phone number, contact details, address, and information presented in your resume or cover letter (such as qualifications, skills, hobbies and leisure activities, employment history and photos).

Personal Information We Collect

We also collect additional information that you choose to share with us, such as links to webpages or websites you operate online, including your LinkedIn profile, and the open positions at Zengo you find interesting.

We also collect the names and contact details of your application references, as well as information we receive through reference letters or in our discussions with those references. It is your responsibility to obtain consent from those you provide as references before you give us their contact information.

Methods of Collection

The Company collects the information from several sources:

Directly from you as an applicant, through documents you provide us and interviews we conduct with you.
Recruiters and recruitment or placement agencies
References and past employers
Publicly accessible sources, such as LinkedIn and Facebook, where information is publicly available.

Data Retention and Future Use

Generally, we retain information about your candidacy to consider you for future openings at the Company, other than the specific position to which you initially apply. For example, we may contact you if a similar position subsequently becomes available, which we believe may be relevant for you.

Your Right to Access

Sharing the Personal Information about You

First and foremost, your information will be shared with our Human Resources and recruitment team, the manager overseeing the position to which you are applying, and at times, also other members of the team to which the position are applying to belongs.

We also will share some of your information with outside parties that we hire to provide services relating to the purposes mentioned above, such as Recruiters and recruitment or placement agencies, external advisors, and relevant service providers. These parties operate under our instructions, and we require them to implement measures to safeguard your personal information.

If a law or binding order requires us to, we will disclose your personal information to the parties required under the law or the order.

In any case, we do not sell your personal information to third parties.

Information Security

We implement measures designed to secure your personal information and protect it from unauthorized disclosure, use or copying. We also require all those who have access to your personal information to implement such measures. These measures are designed to reduce information security risks, but they cannot provide absolute security against unauthorized access and use.

Changes to this Policy

The Company may change this policy. Such changes become effective when the updated policy is posted on our website. If the changes materially affect your privacy, the Company will notify you and seek your consent.

Notice to Applicants

In accordance with the law, the Company notifies in writing applicants who were interviewed about the progress of their application, at least once every two months. An applicant who was interviewed and was not hired will be notified within 14 days after the position was filled.

Questions

If you have any questions about this policy or the information we have about you, please contact us by e-mail at: [email protected].

Last Updated Date: December 2022.

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